The committee approved the minutes from the September 27 building and overcrowding meeting. County Mayor Glen Donoho informed the commissioners that Director of Schools Mike Prock, was investigating the possibility of purchasing several portable buildings from Sumner County.
Commissioner Scott Gammons requested an update on the tree trimming project behind the Macon County Public Library. Commissioner Anna Dean Carter stated that she had spoken to Julia Burrow with the Library Board of Trustees. Commissioner Carter stated that three locust trees were in the back yard of the library and that they could cause damage to a house if they were to fall or limbs were to break off.
Commissioner Carter requested, per the library board, that the trees be trimmed, not cut completely down. She also requested that it not be a library expense.
Donoho stated that he would check with Tri-County and see if they can cut the trees down. It was also suggested that the highway department cut the trees. Highway Department Supervisor Charles "Chop" Porter was absent from the meeting. If none of the above can help, it was approved for Donoho to advertise for bids to trim the trees.
A motion to contact the Comptroller's office for permission to borrow $300,000 from debt service effective as soon as possible and pay back in full before June 30, 2005 was approved on a roll call vote at the last meeting. Donoho stated that this had been completed and the money was in the General Fund.
A motion for Mayor Donoho to investigate the need for a new census for the county was also discussed. The county has learned that they would only receive $10 per each new person and this might not cover the expense to have the census done. However, the City of Lafayette would receive more than $10 per person. The commissioners discussed the possibility of asking the city to pay for the cost of a new census. Donoho stated that he would discuss this with Lafayette City Mayor Bill Wells.
Mayor Donoho informed the commissioners that the county had been reimbursed $5588 from the City of Lafayette for a water meter pump they did not use. The county had reportedly been using the pump since 1986 which was untrue. Once all the information was presented to the Mayor of the City, it was found that the city was in the wrong and they immediately agreed to pay back the fees. Donoho said, "Mayor Wells worked 100% with us on this."
Donoho suggested several ideas of what to do with this extra money. He requested that $350 of the money be placed in the budget of the 3 Star Committee. Having a budget is one of the new requirements to remain a 3 Star County. He then suggested that $3000 of the money be placed in the fund for the alumni association. This program awards scholarships to those who can not afford to go to college.
Commissioner Tucker stated that he would like to see $200 placed in the garden club fund for the upkeep of the flowers around the courthouse.
The next scheduled meeting will be Monday , November 1, at 6 p.m. This is a new time due to daylight savings time.