The Macon County Committee of the Whole met in regular session on Monday, October 3. Upon roll call, all member were present. Commissioner Bryan Carter gave the invocation, and Commissioner Kenneth Witte led the pledge.
Motion was made to approve minutes as presented form the 9/19/16 Legislative Body Meeting, 8/16/16 Planning Commission Meeting, 7/19/16 Public Hearing-Zoning Appeals Meeting, and the 9/19/16 Building and Facilities Committee Meeting and defer to the next meeting. On discussion, Commissioner Bryan Carter noted that he was not on the Building and Facilities Committee and could not second a motion that was seconded by him in the minutes. Commissioner Phillip Snow is a member of the Building and Facilities Committee and would second the motion in place of Bryan Carter. The Building and Facilities Committee Meeting minutes should be changed to reflect Snow instead of Carter on the motion. Motion carried.
Motion was made to approve Budget Amendment #1, Disaster Relief-Willette and to bring back Budget Amendment #2 for the insurance reimbursement for the tower site at Heady Ridge and defer to the next meeting. Motion carried.
Director of Schools Tony Boles reported that the enrollment of Macon County Schools was holding steady with 3,959 students.
Motion was made to defer the Windrow Phillips Group Government Relations for energy savings to the Building and Facilities Committee and the Budget Committee for further review. Motion carried.
Mayor Steve Jones mentioned the need for a financial advisor in the near future regarding plans for a new school and possible expansion to the jail. John Cumberland with Cumberland Securities presented the commissioners with a brief overview of the finances of Macon County.
Mayor Jones stated that he would be setting up meetings with the Building and Facilities Committee to begin making future county building plans. Mayor Jones said these committees should meet with the School Board to see how the county will be able to fund these projects.
Mayor Jones mentioned that he was working with department heads and Attorney Holliman for updates to the county’s drug free policy.
Mayor Jones informed the commissioners that the Building and Facilities Committee had met regarding the building occupied by Valley Ridge. He stated that he would be making a list of all the repairs needed to the building and would be getting prices on cost to fix the building and bring back to the committee.
Mayor Jones reported that he was checking into savings for the county related to the use of fuel cards. Mayor Jones stated that the school system uses Voyager for their fuel cards and they are able to use the cards at more locations. Director of Schools Tony Boles stated that Voyager were used at several locations and the fuel savings through Voyager helped offset other cost in department budgets.
Motion was made to switch the county from Fleetone and Fuelman to Voyager to allow more access with the fuel cards and defer to the next meeting. Motion carried.
Motion was made to approve the Codes Enforcement/Impact Report and defer to the next meeting. Motion carried.
Mayor Jones informed the commissioners that the animal control position had been cut back to 30 hours per week. He also said that he was discussing options to have an office for the animal control officers and for the county and city to work together with the City of Lafayette.
In new business, Mayor Jones reported that a meeting would take place on Wednesday, October 5 to start the beginning phase of the next possible waterline grant. Mayor Jones told the commissioners that the Westminster Presbyterian Church has helped install several water filtration systems for individuals in the county who have access to water that was not clean enough to drink. The commissioners wanted to commend the church for their efforts.
On request by Commissioner Kenneth Witte, Mayor Jones updated the commissioners on the Highway 10 hill project. Mayor Jones stated that the contract for the project had been extended until December 30, 2016. Mayor Jones also stated that there had been several issues go wrong with the project mainly due to weather which caused a rockslide. The estimated completion for the project is now in the first half of 2017.
Motion was made to adjourn. Motion carried. The October Legislative Body Meeting will be held on Monday, October 17, 2016 at 7:00pm at the Macon County Courthouse.
Reach Logan Horn by 615-666-2440.